Privacy Policy | CRT-Japan

Caux Round Table Japan (Hereinafter referred to as “we”, “our”, or “us”) recognises the protection of personal information acquired through our activities as a social responsibility. We shall comply with laws and regulations concerning personal information and hereby establishes the following Privacy Policy.

1.Scope of Application

This policy applies to all personal information acquired and utilised in all our activities.

2.Personal Information Collected and Legal Basis for Handling the Information

We collect personal information by lawful and fair means and handle the information only where there is a legal basis as set out below.

Personal Information Collected
Name, address, telephone number, email address, name of affiliated organisation, and any other information you may choose to provide.
Purpose of Use	Legal Basis
For the management and communication with members and client organisations and the provision of related services For billing and payment management, and the issuance of receipts For responding to comments, requests, enquiries, etc. For use in employee management-related operations (operations/labour/personnel management, payroll, employee benefits, etc.) For operational communications within the scope of our legitimate activities, including sending event invitations and activity reports.	Performance of a contract We process your personal information to perform and manage our contract with you. Legitimate interests We process your personal information on the basis of our legitimate interests in order to review and respond to communications and enquiries you have sent us; to provide you with information about our services as requested; and to send you event information and activity reports that are relevant to your interests. Consent Where the laws and regulations of your country or region of residence permit the use of consent as a legal basis, we process your personal information based on your consent to this Privacy Policy.
For the purpose of conducting surveys and compiling statistical data concerning our activities	Legitimate interests We process your personal information on the basis of our legitimate interests in order to conduct surveys and compile statistical data regarding our activities; to understand and measure the status of our services and our interactions with you, thereby enabling us to improve our services and ultimately benefit you; and to obtain and disseminate accurate and reliable information. Consent Where the laws and regulations of your country or region of residence permit the use of consent as a legal basis, we process your personal information based on your consent to this Privacy Policy.
For the protection of our rights and those of data subjects	We process your personal information in order to comply with our legal obligations.

3.Information Retention Period

Where a statutory retention period applies, we will comply with such requirements. In all other cases, the retention period shall, in principle, be seven years following the completion of the relevant activities; however, information used for event notifications shall be retained until the data subject requests that such notifications cease.

4. Your Rights (Data Subjects)

You have the following rights regarding the information we handle about you.

Types of Right	Details
Access to and copying of information	The right to confirm whether your data is being processed and, if we are processing your personal information, to access that information and certain related information, as well as to obtain a copy of that information
Correction of information	The right to have your inaccurate personal information corrected and any incomplete information completed
Withdrawal of consent	The right to withdraw consent to the processing of your personal information
Deletion of information	The right to have your personal information deleted if certain conditions are met
Restriction of processing and suspension of use	The right to restrict the processing of your personal information if certain conditions are met
Data portability of personal information	The right to receive your personal information in a structured, commonly used and machine-readable format, and the right to transmit that information to another controller without hindrance from us, provided certain conditions are met
Objection to the processing of personal information	The right to object to the processing of your personal information
Objection to automated decision-making	The right not to be subject to automated individual decision-making (including profiling) based solely on automated data processing, which produces legal effects or similarly significant effects, provided certain conditions are met Please note that we do not make decisions based solely on automated data processing, including profiling.
Right to lodge a complaint with the supervisory authority in your country or region	The right to lodge a complaint with the supervisory authority in accordance with the laws of your country or region of residence

If you wish to exercise these rights, please contact the contact point specified in Section 10.

5.Objections to the Processing of Personal Information

You have the right to object at any time to our processing of your personal information based on our legitimate interests. If you wish to exercise this right, please contact the contact point specified in Section 10.

6.Provision of Personal Information to Third Parties

Except where required by laws and regulations, or where a legal basis for processing exists as set out in Section 2, we will not provide personal information to third parties without your prior consent.
The intended recipients are as follows:

(1) Service providers and processors
We have entered into agreements with these parties regarding the handling of information to ensure the rigorous management of your personal information.

(2) Third parties to whom disclosure is required by law
We may be required to disclose your personal information to government agencies, courts or other entities to which we are legally obliged to disclose it. This includes disclosures to comply with laws, regulations, administrative instructions or court orders. In such events, we will notify you promptly after disclosure, provided there are no legal or practical obstacles to doing so.

7.Cross-border transfer of Personal Information

As stated in Section 6, we may share information with third parties, some of whom may be located in Japan. Japan has been recognised by the European Commission as providing an adequate level of data protection. All companies and organisations receiving information from us shall process such information in compliance with the Act on the Protection of Personal Information of Japan (APPI) and the OECD Privacy Eight Principles, which are international standards for data privacy.

8.Security Measures

We implement technical and organisational security measures to prevent the leakage, loss, or damage of personal information. Furthermore, in the event of a personal data breach, we will promptly notify the supervisory authority and you, in accordance with applicable laws and regulations.

9.Compliance with Laws and Regulations and Continuous Improvement

We will comply with laws, regulations and other standards relating to personal information, and strive to continuously improve this policy and our personal information protection framework.

10.Contact Point

For enquiries regarding our handling of personal information, or to exercise your rights as outlined above, please contact the following contact point.

[Name and Address]
Caux Round Table Japan Shibuya Sanshin Mansion 505, 29-33 Sakuragaoka-cho Shibuya-ku, Tokyo, 150-0031, JAPAN
Executive Director：Hiroshi Ishida
Personal Information Protection Officer：Director of Caux Round Table Japan（For enquiries, please contact us at the email address below）
TEL：03-5728-6365　FAX：03-5728-6366
e-mail : info@crt-japan.jp

Adopted on 1 February 2013
Revised on 31 March 2026